Corporate Event Planner

Job Location : Location
US-FL-Tampa

Our Company

About Us:

American Integrity Insurance, the premier writer of Florida homeowners insurance, has more than 295,000 customers and is exclusively represented by more than 1000 independent agents who specialize in this complex and ever-evolving market. We offer sound and comprehensive home, condo, rental property and manufactured home insurance to families throughout the Sunshine State. Comprised of nearly over 240 insurance professionals, most of whom work in our Tampa-area headquarters, we have been recognized as a Top Place to Work in Tampa by the Tampa Bay Times and a Best Places to Work in Insurance by Business Insurance magazine for the past six years.

 

A Day in the Life:

Who Says Insurance Can’t Be Fun? From company picnics to charity events, no one can ever say American Integrity Insurance doesn’t understand the importance of having fun, helping others and giving back. Our company culture is priceless, and we hold true to our six core values: integrity, commitment, teamwork, humility, passion and fun. As a team working to provide home insurance solutions to our policyholders, together we aim to achieve greater heights each day and celebrate each other's accomplishments along the way. It is our mission to continue providing reliable, customer-centric homeowners insurance to Florida residents and paying claims in a timely manner when our customers suffer a loss – and to do so with Integrity.

 

Learn more about American Integrity Insurance and our job opportunities at www.aiiflorida.com

This Job

This Job: Corporate Event Planner

 

You'll Report To: VP of Marketing

 

What You'll Do: The Corporate Event Planner will have responsibility for the successful completion of all assigned corporate events hosted by American Integrity Insurance Company, including but not limited to agent showcase events throughout the state of Florida, special events hosted by the company at industry conferences, major 5-7 day excursions for top agents, company-wide employee events, and philanthropic events.  In addition, the Corporate Event Planner will lead efforts for special events to celebrate the company’s accomplishments.  He/she will be an integral part of the marketing team, facilitating webinars, trainings and smaller events for agents and other projects as needed.

What You’ll Do

What You'll Be Responsible For:

  • Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies, equipment and signage, and ensure appropriate décor to meet quality and Brand expectations.
  • Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
  • Create and revise room layouts for each event.
  • Propose new ideas to improve the event planning and implementation process.
  • Serve as liaison with vendors on event-related matters.
  • Work with media and public affairs team to coordinate press events and messaging is timed and released to effectively promote events.
  • Serve as company representative and/or host at company events.
  • Assist with managing on-site production and clean up for events as necessary.
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Close out all events as required.
  • Assist with preparing budgets and provide periodic progress reports to staff directors for each event project.
  • Keep track of event finances including check requests, invoicing, and reporting.
  • Coordinate appointments and scheduling of events on the calendar.
  • Act as the point of contact as smaller events as needed.
  • Help to document activities prior to and during the events for internal and external communications.
  • Other duties as assigned.

What You’ll Need to be a Top Candidate

What You'll Need to Be a Top Candidate:

 

Education: Bachelor’s Degree in Hospitality, Marketing, or related discipline, or combination of education and experience.  
Experience: 1-4 years’ marketing experience in a business setting with a track record of planning and executing several corporate events.

Skills:

  • Excellent communication skills, including writing, proof reading skills, and public speaking.
  • Excellent organization skills and experience with project management
  • Ability to manage multiple simultaneous projects and work assignments from a variety of staff and volunteers.
  • Excellent interpersonal skills both in person and by phone, with high professionalism.
  • Ability to accomplish projects with little supervision.
  • Fantastic customer service ethic and high expectations for quality.
  • Proficient using the Web to conduct research, event administration and procurement as well as with the latest versions of Microsoft Outlook, Word, Excel, PowerPoint.
  • Experience with Web communications, publishing, usability and/or social media is a plus.
  • Excellent project management skills; proven ability to collaborate with different constituencies and manage tasks to ensure deadlines are met and a quality product is produced.

Your Environment

Your Environment:

 

Working Conditions: Normal business office environment. Must be able to remain in a stationary position for periods of time while constantly operating a computer and or other office productivity machinery such as a calculator or telephone. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery or communicate with coworkers.


Travel: As needed to visit venues and attend conferences. 


ADA: The above statements cover what are generally believed to be the principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of job duties.


American Integrity Insurance Group is an Equal Opportunity Employer.

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